Accept in person, over the phone, and online Visa and Mastercard payments. You can also accept Amex payments over the phone or online.
Store card details
Save customer’s card details on file with their consent and instantly take payments on their behalf. They will receive a transaction receipt.
Checkout instantly or email an invoice to your customer. Customers can pay their invoice online or you can take payment over the phone or in person.
Creating recurring invoices with instant payments allow for regular payments for repeat orders or subscriptions.
Allow invoices to be paid in installments by taking multiple payments over a period of time.
If your customer insists on using cash, that’s not a problem, as cash payments can also be registered through the app.
Process full or partial refunds for checkout and invoice payments. Refunds can be made for specific items ensuring VAT values are calculated correctly at all times.
We don’t charge for payouts. You will receive your funds into your nominated bank account approx 3-4 days after processing your payment.
Payouts are done daily to make sure your cash flow keeps flowing.
Hoof and our partner comply with Payment Card Industry Data Security Standards (PCI-DDS). You do not need to complete a PCI self-assessment questionnaire, as our hardware and software complies with the PCI DSS regulations on your behalf.
From the moment a customer uses their card or enters their card details on our app, the card data is encrypted. Tokenisation is used to ensure card data never enters your device or application.
The payment processing systems encrypt data so that no outside sources can access sensitive information and the card reader includes full P2PE encryption to protect card data. As an extra security measure, the card reader wipes any stored encryption keys if it is ever tampered with or internally damaged.
Create an Order
Fill the catalogue with goods and services and quickly add them to an order. Give items a Name and description, set the VAT and give it a price.
Items can be fixed price or charged on a per unit basis. Give the unit a name of your choice. If the price of the item varies from sale to sale, that’s no problem, item prices can be defined when adding them to the basket.
Create one off custom items for bespoke purchases. Information is saved on the order but doesn’t fill up your catalogue.
Apply discounts to individual items as well as the total order. You can discount by percentage or a monetary value.
Create categories to group items together making them easier to find in the catalogue. Categories will also appear in your reports.
If a customer would like a receipt of payment these can be emailed directly from within the app. For recurring payments or saved card payments receipts are sent out automatically. Receipts are itemised, including all discounts and applicable taxes.
Add catalogue items to an invoice or create custom items before emailing the invoice to your customer or downloading it.
Allow customers to pay invoices online using Visa, Mastercard or Amex.
Get notified when an invoice is paid or becomes overdue.
Send automatic reminders to encourage customers to complete payment within your terms.
Auto invoice creation
No need to keep repeating the same invoice time and time again. Set an invoice to repeating and the app will automatically create the invoice according to the selected schedule.
Create itemised quotes using items from the catalogue or by creating custom items. Add titles and descriptions for all goods or services as well as quantities, discounts and VAT amounts.
Issue quotes via email. Customer’s can accept the quote online which will update the app and trigger a notification.
Turn a quote directly into an invoice with one click of a button.
Save customer contact information and billing information for easy access when you need it.
Easily find quotes, invoices and payments associated with customers.
Create unique logins for each staff member. Filter quotes, invoices and payments by staff members and use reports to analyse staff activity.
Staff can be assigned to a site. This allows for filtering the app and reporting information by location.
Provide manager access to those who need to manage their staff. They will only have access to staff at their site.
Administration access rights provide access to all staff profiles and reports.
No long term contract. Stop using our free package whenever you want. Our paid for packages are paid monthly in advance with no minimum term.
Simple card processing prices. Just two rates, one for card present transactions and another for over the phone or online payments. It’s the same rate regardless of the card type.
No minimum fee. If you don’t take a payment then only pay for your package. If you are using our free package then it won’t cost you a penny.
Check the web app dashboard for quick access to important information such as the date and amount of your next payout, high level sales figures, and information about your latest quotes and invoices.
Understand the best and worst selling items and categories via reports. Or analyse sales, invoices and quotes stats for a given time period.